Financial Policies

• Registration fees are non-refundable.
• Payment plans are available.
• Future installments may be canceled with advance notice.
• Unpaid balances may result in suspension from activities.
• Outstanding balances may be sent to collections.
• Families responsible for team forfeits will be assessed forfeiture fines.

• Registration may be canceled at any time by emailing the Baseball Director.
• All payments made prior to cancellation are non-refundable.
• Future installment payments will be canceled if the request is received at least two business days before the next scheduled payment.
• Registration fees, evaluation fees, administrative fees, and uniform purchases are non-refundable.

• All registered players must either:
• Pay their season dues in full at the time of registration, or
• Enroll in an approved payment plan during registration.
• Registrations that remain unpaid and are not enrolled in a payment plan will be automatically canceled.
• Unpaid registrations will be removed from the registration system within 48 hours of submission.

• All players must be paid in full at the time of registration.
• Players registered before March 1st of the current season, must have all fees paid in full prior to the first official practice in March.
• Any player with an outstanding balance as of March 1st, will be removed from the active roster and ineligible for participation until their account is paid in full.
• Players registering on or after March 1st, must pay all fees in full at the time of registration.
• If payment is not received at registration, or if an approved payment arrangement has not been established and satisfied, the player will be ineligible from all team activities, including: Games, Practices and Tournaments
• Any outstanding balance remaining after the conclusion of the AYL AA World Series in late June must be paid in full no later than June 30 of that season's calendar year.
• Raptors Athletics reserves the right to refer any unpaid balances to a third-party collections agency if payment is not received by the June deadline.
• Families with outstanding balances may be suspended from participation in any Raptors Athletics-sanctioned or funded activities, including but not limited to:
• Games, Practices, Tournaments, Camps, Clinics or Special events
• Suspensions and ineligibility related to unpaid balances will remain in effect until all outstanding financial obligations have been satisfied.

Families experiencing financial hardship should contact the Baseball Director before payment deadlines to discuss possible payment arrangements.

If a team has to forfeit a game, the following policy will apply:

• AYL will assess a forfeit fine of:
• $100 for regular season games.
• $500 for playoff games.
• All applicable field use fees, umpire fees, administrative processing fees, and any other related costs will also be assessed.
• The Director of Baseball, after consulting with the team's Head Coach, will determine which family(ies) are responsible for the forfeiture.
• All fines and charges will be divided among the family(ies) determined to be responsible.
• All fines and charges will be added to the responsible family’s Raptors account.

Regular Season Forfeits

• Responsible players will be ineligible to participate in any AYL activities until all fines and charges have been paid in full.
• Fines and charges will be immediately added to the player's Raptors account.
• Payment will be automatically processed using the payment method on file.

Playoff Forfeits

• All fines and charges will be added to the responsible player's Raptors account.
• Payment will be automatically processed using the payment method on file.
• In a double-elimination playoff format, a first-round forfeit may result in the forfeiture of two (2) playoff games.
• If a first-round playoff forfeit results in two forfeited games, the responsible family(ies) will be responsible for all fines, field use fees, umpire fees, administrative processing fees, and any other charges associated with both games.

Collection of Unpaid Balances

• Any unpaid balance remaining after ninety (90) days may be referred to a collections agency.
• Any costs associated with collecting the outstanding balance, including additional processing fees, collection fees, interest, and legal costs where permitted by law, will be the responsibility of the account holder.

Authorization to Charge Payment Method

• By registering for AYL and participating in league activities, players and their parents or legal guardians authorize AYL and Raptors Athletics to charge the payment method on file for any forfeiture-related fines, fees, administrative processing fees, collection costs, and other charges assessed under this policy.

• Head coaches pay registration fees like all families.
• At the conclusion of a completed season, head coaches are eligible for reimbursement of one player's registration fee.
• Reimbursement is contingent upon:
• Completing the season.
• Returning all organization equipment (unless approved to retain it for the following season).
• Failure to return equipment may result in forfeiture of reimbursement.

• Raptors Athletics reserves the right to modify these financial policies at any time. The most current version will be maintained on the Raptors Baseball website.
• Raptors Athletics reserves the right to refer delinquent accounts to a third-party collection agency and recover any costs permitted by law.
• Effective October 15, 2025